Submissions

CLOSED

Abstracts

CLOSED

Special Track

CLOSED

Format-free Event

CLOSED

We call for Abstracts, Special Tracks, and Format-free Events to be carried out during the 26th -28th of October 2023 in Santa Marta, Colombia.

Abstracts, Special Tracks, and Format-free Events can be submitted in English or Spanish. Bilingual sessions (mixing both languages) are not possible because the conference cannot offer simultaneous translation. For submission, proponents need to choose one of the two official languages of the conference. Please note that Hybrid sessions are not possible due to infrastructure constraints.

See the GENERAL APPROACH for the definition and differences between Special Tracks and Format-free Events.

For submission in any of these modalities, follow the instructions below.

Abstracts

Please provide:
  • Title
  • Names and affiliations of up to 6 authors, with affiliations and country
  • Abstract of no more than 2600 characters (spaces and punctuation included) which is approximately 300 words

Special Tracks

Please provide:

  • Track title
  • Text for justification and objectives of no more than 3700 characters (including spaces and punctuation), which is approximately 500 words
  • Names and affiliations of up to 4 chairpersons
  • For each expected presentation, provide the presentation title, abstract of no more than 2600 characters (spaces and punctuation included) which is approximately 300 words, and speaker with affiliation.

Format-free Events

Please provide:

  • Title of the event
  • A text of max 3700 characters (including spaces and punctuation), which is approximately 500 words, stating the justification and objectives
  • Names and affiliations of up to 4 chairpersons
  • Names and affiliations of the expected participants (in case they are already known)
  • A text of max. 2600 characters (spaces and punctuation included) which is approximately 300 words, describing the type and format of the event.

Please note that the abstracts of the presentations in Special Tracks must be submitted jointly with the proposal of Special Track.

Deadline for submission of Abstracts, Special Tracks, and Format-free Events: 2nd May 2023.

Pre-recorded presentations (for accepted abstracts) must be submitted before the 1st of September, 2023.

Please check the conference’s IMPORTANT DATES.

Regular Tracks

constitute the structural basis for the conference’s call for abstracts. Proponents of abstracts are invited to register their submissions under one of the accepted Regular Tracks, which are meant to set the thematic structure of the whole conference. Proponents can guide their choice of regular track by looking at the thematic axes associated with tracks in English and tracks in Spanish.

Chairpersons of Regular Tracks will oversee the review and acceptance of the abstracts submitted to their respective Tracks. They are responsible for allocating the abstracts across sessions and designating commentators. Two commentators are to be designated per session, and these are expected to be selected from the speakers participating in the Track in question.

The conference Organizing Committee will provide technical and scientific support to Chairpersons of Tracks in the abstract review process, in uploading the pre-recorded presentations to the conference website, and in the assignment of rooms at the main conference site (Universidad del Magdalena). Each Track will handle a minimum of 3 and a maximum of 35 presentations.

Pre-recorded Presentations

The presentations must be recorded (following the instructions on the website) and submitted to the email indicated in the instructions. Also, please check our tips on how to record your video. The videos of the presentations will be available several weeks in advance of the conference, so all the participants will be able to watch them. The objective of having pre-recorded presentations is to maximize the time allocated to social interaction, Q&A, and general discussion during the in-person sessions.  

 

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